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Administrative Specialist
U.S. Coast Guard · Posted 2 days ago
On-siteWashington, DC$71K – $92KApply by May 18, 2026Miscellaneous Administration And ProgramENTJESFJESTJISTJ
Apply for this job →About the Role
This vacancy is for a GS-0301-9, Administrative Specialist located in the Department of Homeland Security, U.S. Coast Guard, DIRECTOR COMMERCIAL REGULATIONS and STANDARDS -CG-5PS in WASHINGTON, District of Columbia. This position is open to candidates in the local commuting area of Washington, DC.
What You'll Do
- →Being a Coast Guard civilian makes you a valuable member of the Coast Guard team.
- →Typical work assignments include: Exercising exclusive control over the Division Chief's appointments, with complete authority for commitments of time.
- →Screening all correspondence prepared for the Director's signature for clarity, completeness of reply, and grammatical and procedural correctness.
- →Following up on various personnel and related actions, such as performance evaluations and timekeeping, to ensure both evaluations and time records are completed accurately and in a timely manner for the unit.
- →Arranging travel plans for the Director to ensure proper arrangements are made for travel.
- →Training other administrative staff within the directorate to perform duties as to the correct procedures when submitting correspondence for signature.
- →Assisting with budget preparation and monitoring, including processing purchase requests, invoices, and maintaining financial records.
- →Managing the directorate's awards and informal recognition programs to include scheduling and facilitating meetings and presentations.
- →Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.
- →Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments.
- →Decisions on requests for RA are made on a case-by-case basis.
- →If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision.
- →You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement.
- →To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.
Requirements
- ✓All qualification requirements must be met by the closing date of the announcement.
- ✓Do NOT include the following types of information in your resume: Social Security Number (SSN) Date of Birth (DOB) Photos of yourself (if included on your resume you will not be considered for this position) Personal information: such as age, gender, religious affiliation, etc.
- ✓Key Requirements: Must be a U.S.
- ✓Must be registered or exempt from the Selective Service.
- ✓See www.sss.gov A one-year probationary period may be required.
- ✓To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy.
- ✓To meet those standards, all selected applicants must undergo and successfully pass a background investigation.
- ✓This position requires a Public Trust clearance.
- ✓This is not a Bargaining Unit position.
- ✓Time-in-Grade requirement must be met by the closing date of the vacancy.
- ✓All Federal employees are required to have Federal salary payments made by direct deposit.
- ✓The Office of Personnel management (OPM) must authorize employment offers made to current or former political appointees.
- ✓If you are currently, or have been within the last 5 years, a political Schedule A, Schedule, C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
- ✓This position does not have a positive education requirement.
Benefits
- ★DHS offers competitive salaries and an attractive benefits package, including health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays.
- ★Other benefits may include flexible work schedules; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers.
- ★DHS is committed to employee development and offers a variety of employee training and developmental opportunities.
- ★For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any federal employee hired on or after November 5, 2016, who is a veteran with a service- connected disability rating of 30 percent or more.
Personality Fit
Job ID: 122133b7-9317-4c8d-939e-f4e8a80b713e
Posted via USAJobs