Job Listing
V
Secretary
Veterans Health Administration · Posted 2 days ago
About the Role
The Tibor Rubin VA Medical Center currently recruiting one (1) Secretary in Health Administration Services (HAS) in Long Beach, CA. The primary purpose of the position is to perform day to day administrative assistance to the Chief of the Health Administration Service line. This position is organizationally assigned to HAS primarily to perform the full range of administrative staff support work necessary to assist the Chief of HAS in the management of the service line.
What You'll Do
- →Duties include but are not limited to: Manage requests for information and/or resolve a variety of administrative inquiries both from within and Outside of organization.
- →Review all outgoing correspondence and reports for i.e. proper format, mathematical accuracy, correct grammatical contents, spelling and all necessary coordination of facts has been completed.
- →Collaborate with the Administrative Officer for the effective coordination and/or administration of human resource programs, i.e. including personnel actions, incentive awards, and performance evaluation programs.
- →Schedule/reschedule appointments when it becomes apparent that supervisor will not be able to meet as needed.
- →Brief supervisor on matters to be considered before the scheduled meetings as needed.
- →Coordinate for appropriate staff to attend meetings in the absence of the service chief and deputy chief as needed.
- →Prepare final documents and various other correspondence from e.g. recorded/verbal dictation, rough drafts, rough notes of engineers and including highly technical and complex terminology of an engineering, architectural and construction nature Screen calls and visitors to assure follow-up inquiries are referred to appropriate personnel based on knowledge of programs and/or operations.
- →Maintain current personnel listing of employee's emergency contact information and/or updating the emergency cascade call back rosters and distributing listing to the appropriate personnel.
- →Manage office supplies by developing and managing inventory and adjust volumes based upon the usage rates and customer needs.
- →Work Schedule: Monday-Friday from 8:00am-4:30pm Virtual: This is not a virtual position.
- →Position Description/PD#: Secretary/PD13071O
Requirements
- ✓You must be a U.S.
- ✓Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
- ✓In addition to the application and questionnaire, this position requires an online assessment.
- ✓The online assessment measures critical general competencies required to perform the job.
- ✓Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
- ✓Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
- ✓Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- ✓Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
- ✓In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
- ✓Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- ✓There is no educational substitution at this grade level.
- ✓Note: Only education or degrees recognized by the U.S.
- ✓Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
- ✓You can verify your education here: http://ope.ed.gov/accreditation/.
Personality Fit
This role is commonly a great fit for these MBTI types:
Job ID: 96aae16e-9967-4451-a751-661166dd7996
Posted via USAJobs